Mailing & Shipping Division Case Studies
See how organizations across industries streamline mailing processes, reduce costs, and improve efficiency with document automation and mailing solutions from Jett Business Systems.
Mailing Case Studies
From Manual Mail Processing to Streamlined Statement Production
Challenge
Velvin Oil relied on a completely manual process for handling outgoing mail, with no postage system or automated inserting. Monthly statement processing required up to 8+ employees working over multiple days, creating inefficiencies, labor strain, and inconsistent turnaround times.
Solution
Velvin Oil implemented an IX-7 mailing system along with a DS-64i folder/inserter, transforming their mailing workflow into a more efficient, automated process. The solution significantly reduced manual handling while improving the speed and consistency of statement processing.
Results
- Reduced a multi-day, eight-person process to a streamlined, one-day operation
- Decreased manual handling and improved workflow efficiency
- Enabled more consistent and predictable mailing timelines
- Freed up staff to focus on other operational priorities
Impact
What was once a fully manual, labor-intensive process is now a significantly more efficient mailing operation—delivering faster turnaround and improved consistency while reducing the dependency on large teams for routine tasks.
Shipping Case Studies
Coming soon!
Document Automation Case Studies
From "Stuffing Parties" to Streamlining Monthly Statements
Challenge
Goldman Equipment relied on a manual process to send monthly statements, requiring up to four employees working several days just to print, sort, fold, and stuff envelopes. These “stuffing parties” were time-consuming, error-prone, and pulled staff away from higher-value work.
Solution
By implementing Impress Automate along with a mail inserter, Goldman Equipment transformed their entire statement workflow into an automated process—from document generation to folding and inserting.
Results
- Reduced a multi-day, multi-person task to a single-operator process
- Eliminated labor-intensive “stuffing parties”
- Improved accuracy and consistency in outgoing mail
- Freed up staff to focus on more productive business activities
Impact
What once took four employees several days can now be completed efficiently by one person—turning a major operational bottleneck into a streamlined, reliable workflow.
From Manual Notice Processing to Automated, Outsourced Delivery
Challenge
Smith County Appraisal District (SCAD) manages large volumes of statutory notices under strict deadlines. Manual document preparation and distribution created staffing strain, increased the risk of errors, and limited visibility during peak mailing periods.
Solution
By implementing Impress Distribute, SCAD automated document output and outsourced the printing, inserting, and mailing of Notices of Protest Hearings. The solution grouped notices by recipient, eliminated manual touch points, and simplified internal workflows.
Results
- Eliminated manual document handling and processing
- Accelerated turnaround from document generation to delivery
- Improved accuracy, visibility, and confidence in meeting deadlines
- Scaled efficiently to handle peak seasonal volumes without additional staff
Impact
What was once a labor-intensive, high-risk process is now a streamlined and reliable operation—enabling SCAD to meet statutory deadlines with confidence while allowing staff to focus on higher-value responsibilities.
From Manual Certified Mail to Fully Automated Notice Delivery
Challenge
Bossier City–Parish Sales & Use Tax needed a more efficient way to deliver Notices of Assessment via certified mail. Traditional processes were time-consuming, costly, and labor-intensive, particularly when managing return receipt requirements and maintaining compliance.
Solution
Bossier City–Parish implemented eCertify to digitize certified mail and eliminate physical return receipts, significantly reducing postage costs. The solution was later enhanced with Impress Automate, allowing staff to simply upload documents while the system automatically adds eCertify banner pages and 2D barcodes for intelligent processing through a DS-64i Folder/Inserter.
Results
- Reduced certified mail costs through electronic return receipt delivery
- Eliminated manual preparation of certified mailings
- Automated document processing from upload through insertion
- Improved accuracy and consistency with barcode-driven workflows
- Simplified daily operations with minimal user involvement
Impact
What was once a costly and labor-intensive certified mail process is now a streamlined, automated workflow—reducing postage expense while improving compliance, accuracy, and operational efficiency.
Parcel Solutions Case Studies
Coming soon!